Call for Papers

Each presenter is required to register for the Symposium in order to be considered. Registration for the 18th IAA Symposium will be available in December 2009.

Delegates are encouraged to give either oral or poster presentations. Formats for each type of presentation are listed below. All posters will be displayed near the lecture room for a full four days from Monday through Thursday. A poster session with refreshments will take place on Tuesday, July 20, 2010 from 4-6pm.

All papers presented at IAA18 and any additional crayfish-related manuscripts will be considered for publication in Freshwater Crayfish 18 (See Publication link on this website for more information) and will be subjected to a peer review process. Submissions of manuscripts for consideration and possible inclusion in Freshwater Crayfish 18 will be available at the time of registration.

Format of Abstract

All abstracts must be submitted online. You will be asked for the following information when submitting your abstract online.

• Method of presentation (oral or poster presentation)
• Title of presentation
• Author's name (or names) (for oral presentations please indicate the author presenting with an asterisk*)
• Author's institution
• Author's postal and E-mail address
• Text (no more than 250 words) - all text must be in English
• Keywords (no more than 6 words)

 

Authors please kindly ensure that all abstracts are formatted as follows:

• Font – Times New Roman (12pt font size)
• Line spacing – double
• Alignment – left Aligned
• Please do not use bold text
• Scientific names should be in italics

Click here for a Sample Abstract.

Abstracts submission opens on January 4, 2010.

Final day to submit abstracts is May 10, 2010.

 

Platform Presenter Guidelines

Presenters at IAA18 are required to use digital projection of a Microsoft PowerPoint presentation. PowerPoint presentations should be prepared for use with PowerPoint 2007 in a PC compatible format. If you have developed your presentation with an earlier version of PowerPoint, or have developed it on a Macintosh platform, it SHOULD project properly, but we encourage you to preview it on a PC with PowerPoint 2007 BEFORE arriving at the meeting to ensure that it will project properly.

The presentation of a slide talk or computer presentation is quite different from the presentation of the same information in a journal article. Keep in mind that in a slide presentation, you have only 15 minutes including Q&A. Please allow 1-3 minutes for questions.

1. Prepare your slide to communicate ideas, not details. If attendees want details, let them ask you during the session breaks.
2. A table in a published article is much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A graph or photograph may better communicate your data.
3. A slide presentation should include a title slide, a slide stating the question or hypothesis to be addressed, and a slide describing the overall approach you used to address the question. A "methods" slide should be included but should never include the details of the method unless the purpose of the talk is to describe the method. The next several slides should present the results obtained, and a final slide should give the conclusions of the study.
4. Be aware of the font size used in slides, especially data tables and figures. The meeting venue is a large auditorium, and small fonts will be unreadable to your audience in the back of the hall.
5. Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.

Instructions for Giving a Platform Presentation:

Presenters in all Annual Meeting sessions are required to use digital projection of a PowerPoint presentation.

1. Arrive at least 30 minutes prior to the beginning of your session and introduce yourself to the chairperson. Provide appropriate information to him/her for your introduction.
2. Upload your presentation by 4:00PM the day before your Session or by 7:30 a.m. by the day of your session. One of the most effective contributions to a presentation is well-prepared slides.
3. The electronic projection equipment available in each room will include a P4 PC (2.4GHz) laptop equipped with Windows XP and PowerPoint 2007. Please bring a backup of your Power Point presentation to the meeting on a USB Memory Device. It is highly recommended if you are a Macintosh user to test your presentation on a PC to verify it converts to WINDOWS format accurately. There will NOT be any MAC equipment available.
4. Should circumstances prevent you from making your presentation, you must arrange for a substitute to present your paper and you must notify the meeting organizer
   (aallert@usgs.gov).

Format for Poster Presentations

Poster sessions will be grouped by topic. Each poster display will be 4ft x 4ft (122cm x 122cm) mounted vertically. All poster material should be confined to the space provided. Suggestions for the preparation and presentation of your poster are provided below.

One author of each poster abstract is responsible for the proper assembly, mounting, and presentation of his/her poster. Presenters will be allowed to begin mounting their display on their assigned board at 7:00 a.m on Monday. Posters must be removed by 5:00 p.m. on Thursday. The poster board surface is cork board. Push pins should be used to mount the poster. EACH PRESENTER MUST PROVIDE PUSH PINS OR VELCRO FOR HIS/HER DISPLAY. A program committee member will be present in the Poster area and available to provide assistance and answer any questions.

The Society will provide and post the abstract number. Commercial logos and advertising material should not be used. Bear in mind that the illustrations and text must be read from a distance of at least 5 feet (1.5m). All lines should be heavily drawn. Typed materials should be on the largest typeface available.

Suggested Guidelines for Posters:

1. In the planning of your poster presentation remember that the poster will be available for viewing and discussion for several hours. Posters should be readable from five feet (1.5m) away. The poster should be understandable without oral explanation.
2. When planning your poster presentation, aim for clarity and simplicity. Make an initial rough layout, keeping in mind the proportions of figures, tables, and text. Try to maintain a balance of utilizing approximately 50% of the poster board area for tables and figures.
3. A good poster should be like a good paper. However, avoid displaying a short manuscript. Be clear and concise in all statements. Include your objective, the design/methods, the results and conclusion. The objective of the work should be stated. Experimental details should be concise. Tables and conclusions should be clearly stated.
4. The temptation to overload the poster with excessive text and data should be resisted. Where possible, organize tables and figures chronologically in vertical progression.
5. Should circumstances prevent you from making your presentation, you must arrange for a substitute to present your paper and you must notify the meeting organizer aallert@usgs.gov.
6. Presenters are expected to attend their poster during breaks and to discuss their work with scientists visiting their poster.

Presenters are asked to indicate either oral or poster preference but the organizers withhold the right to limit the number of oral presentations according to scientific program schedule requirements.

Please visit this site for additional information in the coming months.

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