TO:	2008 CYY Presenter
FROM:	Sheila Hirsch, Supervisor Early Childhood Education Section, DESE
RE:	2008 Conference on the Young Years (CYY) March 6-8, 2008
DATE:	January, 2008

Thank you for agreeing to present at the 35th Annual Conference on the Young Years, Celebrating 35 Years of Enriching the Lives of Young Children. We are extremely excited about this year's line-up of keynote speakers and presenters.

Remember that all correspondence is being made through you as the lead presenter, so please share the information with your co-presenter if applicable.

DO NOT FILL OUT THE PARTICIPANT REGISTRATION FORM ON THE CONFERENCE WEBSITE OR MAKE YOUR OWN HOTEL RESERVATIONS. Instead, fill out the Presenter/Planning Committee Confirmation Form which includes your conference presentation choices as well as your hotel lodging and audio visual needs.

You will be contacted one week prior to the conference with your presentation room assignment, maximum number of participants the room will hold, and the number of participants registered for your presentation. Please keep in mind this number can change due to the ticket trading option participants have at the conference. This and other important information is covered in the Guidelines for Presenters. If you have questions after reading it, please feel free to contact our office at (573) 751-2095.

The conference registration fee (Friday and Saturday) for the presenter (and one co-presenter if indicated), Friday night banquet, and one night's lodging at Tan-Tar-A will be complimentary. If you are presenting on Friday and/or Saturday and plan to attend Thursday's Pre-Conference, the registration fee is $70.00. Due to budgetary constraints, we ask that you share a room when possible. We can furnish only one sleeping room for each presentation. Room reservations will be made by the MU Conference Office under the contact person's name. We will reserve extra nights at your request with the understanding that you will be responsible for payment. Complete the Presenter/Planning Committee Confirmation Form and return in to MU Conference Office, 344 Hearnes Center, Columbia, MO 65211, or by fax to (573) 882-1953 as soon as possible, but no later than February 1, 2008 at 12:00 noon. Any cancellations in room reservations need to be made 72 hours in advance to Lorie Bousquet at the MU Conference Office at (573) 882-6059. Room reservations that are not cancelled within 72 hours will be billed directly to the assigned occupants by Tan-Tan-A Resorts.

In an attempt to provide Tan-Tar-A and the MU Conference office with the necessary information for planning a successful conference, your timely response is required. The Early Childhood Education section would like to thank you in advance for your quick attention to this request. If we have not received a response from you by February 1, 2008, we will assume that you do not want lodging, conference registration, or any audio visual equipment.

Again, thank you for your participation in the 2008 Conference on the Young Years.


Guidelines for Presenters at
Conference on the Young Years 2008

• Please do not make your own hotel reservations or use the registration form in the brochure. You will receive a presenter packet including the conference brochure from MU conference office. As a presenter, you will fill out the presenter registration form, in the packet, which includes your conference session choices and hotel lodging needs.
  
• You will be contacted one week prior to the conference with your presentation room assignment, room max and the number of participants registered for your session. (Please keep in mind this number can change due to ticket trading).
  
• As a presenter, the conference fee, Friday night banquet and one night's lodging at Tan-Tar-A will be complimentary. Only one sleeping room can be furnished for each presentation.
  
• A planning committee member will check with you at the beginning of your presentation to make sure that everything is set up correctly. The planning committee member will be glad to be of assistance but since they will be busy collecting tickets for the presentations, please have someone available to distribute handouts, etc. We also ask that due to the limited amount of time between sessions, please plan the set up and clean up of your presentation accordingly.
  
• You will need to introduce yourself at the beginning of each break-out. Please keep these introductions to 2 minutes or less.
  
• If you have any questions or concerns before the conference, please call our office (573) 751-2095. If you have any questions or concerns during the conference, please contact us at the conference registration table located in the grand ballroom foyer.
  
• You are asked to make your own introductions and to begin and end your presentation on schedule. Your presentation must fill the entire hour (if doing a session) or 2 hours (if doing a seminar).
  
• Avoid reading and lecturing to conferees.
  
• Do not sell a product or service. If you have a particular product or service that you would like to sell you will need to purchase a booth in the exhibit hall.
  
• You will be responsible for audiovisual equipment including extension cords, tv/vcr, and adapter plugs.
  
• A podium, microphone, and 2 tables will be provided. Please use the microphone, even in small rooms. Any additional equipment will need to be requested on your confirmation form and payment may be required.
  
• Repeat audience questions before giving the answer. The rooms are large and it is hard to hear those people without microphones.
  
• If you decide to bring handouts, be sure to bring sufficient copies (the average CYY presentation draws at least 250 people).
  
• If you are using photos of children in your handouts or power point presentation it is your responsibility to obtain the appropriate photo release from the child's parent or guardian.
  
• There will be other sessions presented in your meeting room the day of your presentation. Please be considerate and leave the meeting room in a timely manner.
  

Please click here to download a Presenter/Planning Committee Confirmation Form